Practices in this industry accumulate client records the way a house accumulates paper. Returns sitting in a downloads folder, account numbers inside an old spreadsheet, a scan of a driving licence somebody mailed over in 2019. Locating comes first for the plain reason that no safeguard reaches a file nobody has found, and a risk assessment drafted without that picture is drafted from imagination.
Actifile reads the workstations and the shares, then reports which category of regulated material is present, how much of it sits there, and which machines carry the heaviest share. This is not a keyword hunt: account numbers, tax identifiers, and government identifiers are recognised by their structure.
The output that changes anybody's behaviour is the figure per machine. It converts an abstract worry into an ordered queue, and the queue is nearly always shorter than a practice expects. Four machines usually carry the bulk of it, and those four are where the first week of work belongs.
Once the picture exists, the second entry encrypts what was located and narrows the routes it can travel down: removable media, upload destinations, and the everyday channels that carry a file out of a building without anybody having decided to send it.
Switching restriction on before anything has been located is how a practice ends up with an office unable to work and a safeguard disabled inside a week. The two are sold as separate entries for that reason, and we will suggest running the first for a month before you buy the second.
Exposure scoring produces a number describing what is held and where it sits. Practices put it into cyber insurance applications and into reporting for partners, because it beats an assurance that data is looked after by a considerable margin.
The obvious caveat belongs here too. It is an estimate produced by a scanner and not an audited valuation, and anybody presenting it as more than that has overreached.
Rates below are read live from the billing service. Anything you record sits on your order sheet while you carry on reading the rest of the register.
Locate the regulated records first. Which machines hold them, which category they fall into, how many there are, and which pieces of hardware carry enough to deserve attention this month.
| Supplied by | Actifile |
|---|---|
| Where it looks | Workstations and the shares those workstations reach |
| How it recognises | By structure, rather than by keyword lists |
| What comes out | A record inventory with a figure for each machine |
| How often | Continuously, with rescanning against a calendar |
| Charged against | Each device, every month |
The restricting half. Encryption applied to whatever the first entry located, and narrowing of the routes those records are able to travel out along.
| Supplied by | Actifile |
|---|---|
| Depends on | The locating entry, run beforehand |
| Encryption | Applied to identified records where they already sit |
| Routes narrowed | Removable media and upload destinations |
| Alerting | Raised when regulated material moves unexpectedly |
| Charged against | Each device, every month |
Two columns, both of them written to be relied on. The right hand column is the one worth reading twice, because a firm that misreads it will believe an obligation is covered when it is still open.
Heads up: card statements show FORTIFY 24X7 - Equity IT Solutions is a Fortify 24x7 brand, and your subscription is billed by Fortify 24x7.
Equity IT Solutions raises no separate charge of its own, so a second line will never turn up beside that one.